School district vehicles may be made available to local non-profit entities which promote cultural. educational, civic, community, or recreational activities for transporting to and from non-school- sponsored activities within the state as long as the transportation does not interfere with or disrupt the education program of the school district and does not interfere with or delay the transportation of students. The local non-profit entity must pay the cost of using the school district vehicle as per the current fee schedule. Prior to making the school district transportation vehicle available to the local non-profit entity, the school bus signs shall be covered and the flashing warning lamps and the stop arm made inoperable.
Any use of school district vehicles by non-school groups shall be subject to the following guidelines:
Requests must be made a minimum of one week in advance. If the request interferes or conflicts with school district use of the vehicle, the request will be denied. The final decision of whether a request will be granted is within the discretion of the administration.
Requests must be made by recognized youth organizations and/or groups or organizations sponsoring projects in the interest of the local community, state or national benefit or welfare.
The rental period will be negotiated directly with the administration.
Adult chaperones may be required to accompany the bus driver and riders.
All requests will be charged bus and driver fees.
Alcoholic beverages and nicotine products are prohibited on school district vehicles.
Whenever damage caused by vandalism or carelessness results, the group shall reimburse the school district for cost of repairs and may be denied further use of school district vehicles.
Approved: 10/21/2019 Reviewed: Revised:
Date of Request: _____________________________________________
Date Bus Needed: _____________________________________________
Bus Request: _____________________________________________
Time Needed: _____________________________________________
Group Requesting: _____________________________________________
The use of the buses of the school district shall be in accordance with the following rules and regulations:
Requests must be made a minimum of one week in advance.
Use of the buses fees shall be assessed based upon the actual state transportation report cost per mile.
Driver fees shall be assessed based upon staff employees necessary and available, and at the actual driver contract cost per hour.
Requests must be made a minimum of one week in advance. If the request interferes or conflicts with school district use of the vehicle, the request will be denied. The final decision of whether a request will be granted is within the discretion of the administration.
Requests must be made by recognized youth organizations and/or groups or organizations sponsoring projects in the interest of the local community, state or national benefit or welfare.
The rental period will be negotiated directly with the administration.
Adult chaperones may be required to accompany the bus driver and riders.
All requests will be charged bus and driver fees.
Alcoholic beverages and nicotine products are prohibited on school district vehicles.
Whenever damage caused by vandalism or carelessness results, the group shall reimburse the school district for cost of repairs and may be denied further use of school district vehicles.
The person signing this agreement shall be financially responsible for all costs accrued.
(______Total Miles Traveled X_____ Cost per Mile) + (______ Total Hours Traveled X Hourly Cost of Driver) = ______Total Bus Charge
SIGNED BY:
_____________________________________________ _________________________
Superintendent or Designee Group Representative
Approved: 10/21/2019 Reviewed: Revised: