All requests for the use of school facilities by a non-school organization wishing to use the buildings after school hours are to be made through the Superintendent of Schools or designee. The following rules shall be in force when facilities are used by non-school organizations, individuals, and/or for non-school programs. Such use will be permitted only when the use does not interfere with or disrupt the education program or a school-sponsored activity, the use is consistent with state law, and will end no later than midnight. Requests must be filed on the appropriate form, available on the school website. The request must be filed at least 4 (four) weeks in advance of the event.
The board reserves the right to deny use of the facilities and equipment. Use of school facilities may be denied if the Superintendent and/or board determines that:
The proposed use will interfere with the educational mission or extra-curricular programs of the school.
The proposed use poses an unreasonable risk of harm to school age attendees or participants.
The proposed use poses a substantial risk to school property.
The proposed use poses an imminent risk of illegal activities.
The proposed use will result in unusual wear, damage, or depreciation of facilities or equipment.
The individual or organization requesting the use of the facility has not been a responsible caretaker of school facilities in the past.
Rules governing the use of school facilities
The use of tobacco products, alcohol, and/or controlled substances in or on school property and facilities is prohibited.
Individuals and/or groups are financially liable for any loss or damage to the facility or equipment occurring as a direct result of the use of the facility or equipment.
Groups or individuals renting the facility must provide proof of liability insurance (minimum of $1,000,000 per occurrence).
Special effects, such as water, sparks, steam, fire, or smoke are prohibited.
If required by the school, security will be provided at the expense of the renter.
Adult supervision is required.
Rules specific to the use of the Knoxville Performing Arts Center (in addition to rules listed above)
A district employee will supervise the use of the auditorium and equipment unless prior arrangements are made with the Superintendent or his/her designee.
The operation of all lighting, sound, curtains, and rigging will be conducted by school employees trained in their operation. Lighting must stay as set.
Non-school employees are prohibited from the catwalk and stage deck, unless authorized by the Superintendent.
Food and beverage possession and/or consumption is prohibited on the stage and in the auditorium. Food and beverage consumption is permitted in dressing rooms, the green room, and in the lobby.
Before using the Knoxville Performing Arts Center, a representative of the renter must meet with school personnel to review the facility and operations.
Rental Fees - Knoxville Performing Arts Center
Rate A Fees charged when facilities are used by any non-resident individual or organization. These fees are also charged when facilities are used by local individuals or organizations for the purpose of giving a show or entertainment where a collection is taken or an admission fee is collected.
$100/hour for the first 3 hours; $50/hour for every hour thereafter.
$25/hour for custodial fees.
$25/hour for light technician.
$25/hour for sound technician.
$25/hour for facility supervisor.
$25/hour for rigging technician (if required).
Piano - $50/event
Rate B Fees charged when facilities are used by local individuals or local education, civic, political, fraternal, religious, or service groups if a collection is taken, admission charged, or if a participation fee is charged.
$75/hour for the first 3 hours; $50/hour for every hour thereafter.
$25/hour for custodial fees.
$25/hour for light technician.
$25/hour for sound technician.
$25/hour for facility supervisor.
$25/hour for rigging technician (if required).
Piano - $50/event
Rate C Fees charged when facilities are used by local individuals or local education, civic, political, fraternal, religious, or service groups where no collection is taken, no admission charged, and no participation fee is charged.
$50/hour for the first 3 hours; $50/hour for every hour thereafter.
$25/hour for custodial fees.
$25/hour for light technician.
$25/hour for sound technician.
$25/hour for facility supervisor.
$25/hour for rigging technician (if required).
Piano - $50/event
Rate D No rental fee - fees charged for only items listed, if used. Groups paying only custodial fees could include booster clubs and other non-school organizations using facilities outside the parameters of those individuals and groups includes in Rate A, B, C.
$25/hour for custodial fees.
$25/hour for light technician.
$25/hour for sound technician.
$25/hour for facility supervisor.
$25/hour for rigging technician (if required).
Piano - $50/event
If facilities are requested for continuous use, over a lengthy period of time, the Board and/or the Superintendent may establish fees on an individual basis.
Rental Fees - School District Facilities
Middle School Auditorium, Middle School Gym, High School Gym, High School Commons
Rate A Fees charged when facilities are used by any non-resident individual or organization. These fees are also charged when facilities are used by local individuals or organizations for the purpose of giving a show or entertainment where a collection is taken or an admission fee is collected.
$75/hour for the first 2 hours; $25/hour for every hour thereafter.
$25/hour for custodial fees.
Rate B Fees charged when facilities are used by local individuals or local education, civic, political, fraternal, religious, or service groups if a collection is taken, admission charged, or if a participation fee is charged.
$50/hour for the first 2 hours; $25/hour for every hour thereafter.
$25/hour for custodial fees.
Rate C Fees charged when facilities are used by local individuals or local education, civic, political, fraternal, religious, or service groups where no collection is taken, no admission charged, and no participation fee is charged.
$25/hour for the first 2 hours; $20/hour for every hour thereafter.
$25/hour for custodial fees.
Rate D Custodial fee only - $25/hour. Groups paying only custodial fees could include booster clubs and other non-school organizations using facilities outside the parameters of those individuals and groups includes in Rate A, B, C.
If facilities are requested for continuous use, over a lengthy period of time, the Board and/or the Superintendent may establish fees on an individual basis.
Rental Fees - School District Facilities
Middle School Commons, Elementary Gyms, Classrooms, Libraries, and High School Kitchen
Rate A Fees charged when facilities are used by any non-resident individual or organization. These fees are also charged when facilities are used by local individuals or organizations for the purpose of giving a show or entertainment where a collection is taken or an admission fee is collected.
$50/hour for the first 2 hours; $10/hour for every hour thereafter.
$25/hour for custodial fees.
Rate B Fees charged when facilities are used by local individuals or local education, civic, political, fraternal, religious, or service groups if a collection is taken, admission charged, or if a participation fee is charged.
$25/hour for the first 2 hours; $10/hour for every hour thereafter.
$25/hour for custodial fees.
Rate C Fees charged when facilities are used by local individuals or local education, civic, political, fraternal, religious, or service groups where no collection is taken, no admission charged, and no participation fee is charged.
$15/hour for the first 2 hours; $10/hour for every hour thereafter.
$25/hour for custodial fees.
Rate D Custodial fee only - $25/hour. Groups paying only custodial fees could include booster clubs and other non-school organizations using facilities outside the parameters of those individuals and groups includes in Rate A, B, C.
If facilities are requested for continuous use, over a lengthy period of time, the Board and/or the Superintendent may establish fees on an individual basis.
To promote safe and sanitary conditions, a “safe-serve” (or equivalent) certified food service employee must be present when school kitchens are used by individuals or groups renting or using school-owned kitchen facilities. Costs associated with the presence of the certified food service employee will be added to the facility rental fee.
Rental Fees - School District Facilities
Football Stadium
Rate A Fees charged when facilities are used by any non-resident individual or organization. These fees are also charged when facilities are used by local individuals or organizations for the purpose of giving a show or entertainment where a collection is taken or an admission fee is collected.
If stadium lights are used:
$75/hour for the first 2 hours; $20/hour for every hour thereafter.
$25/hour for custodial fees.
If stadium lights are not used:
$40/hour for the first 2 hours; $10/hour for every hour thereafter.
$25/hour for custodial fees.
Rate B Fees charged when facilities are used by local individuals or local education, civic, political, fraternal, religious, or service groups if a collection is taken, admission charged, or if a participation fee is charged.
If stadium lights are used:
$50/hour for the first 2 hours; $10/hour for every hour thereafter.
$25/hour for custodial fees.
If stadium lights are not used:
$25/hour for the first 2 hours; $10/hour for every hour thereafter.
$25/hour for custodial fees.
Rate C Fees charged when facilities are used by local individuals or local education, civic, political, fraternal, religious, or service groups where no collection is taken, no admission charged, and no participation fee is charged.
If stadium lights are used:
$25/hour for the first 2 hours; $10/hour for every hour thereafter.
$25/hour for custodial fees.
If stadium lights are not used:
$20/hour for the first 2 hours; $10/hour for every hour thereafter.
$25/hour for custodial fees.
Rate D Custodial fee only - $25/hour. Groups paying only custodial fees could include booster clubs and other non-school organizations using facilities outside the parameters of those individuals and groups includes in Rate A, B, C.
If facilities are requested for continuous use, over a lengthy period of time, the Board and/or the Superintendent may establish fees on an individual basis.
Approved: 11/11/2019 Reviewed: 03/20/2023 Revised:
There shall be no alcoholic beverages brought to or consumed in the buildings or on the grounds.
School facilities shall not be available until 1:00 P.M. on Sundays.
The use of nicotine products in school facilities and on school grounds shall be prohibited.
A custodian or employee must be present while the facility is being used.
After a school building has been used by an outside group, cleaning, including restoring the facility or site to the condition it was in prior to its use, will be done by employees assisted by a committee from the outside group. Fees for such work will be charged to the group as part of the rental fee charged for the use of the building. However, if excessive costs are involved in cleaning or otherwise restoring the facility or site to the condition it was in prior to its use, the Board reserves the right to charge the entity for these excessive costs.
After school district equipment has been used by an entity, the equipment must be returned to the school district in the condition it was in prior to its use. The fee charged to the entity for the use of the equipment will include these costs. However, if excessive costs are involved in restoring the equipment to the condition it was in prior to its use, the Board reserves the right to charge the entity for these excessive costs.
Entities are required to stay within the area of the school district facility or site and use only the school district equipment authorized by the school district for use by the entity. Other school district facilities, sites, or areas in the school district building or equipment are off limits to the entity.
A cancellation after the facility or equipment is made ready for the entity shall be charged at the full rate. Cancellation made prior to that time shall be charged a minimum cancellation fee or the costs incurred to the school district in anticipation of the entity's use, whichever is greater.
Approved: 11/11/2019 Reviewed: Revised: