A complete and accurate set of minutes of each regular and special board meeting shall be kept to comply with all legal requirements. Minutes of all of the regular meetings of the Board of Directors shall be kept showing the time, date, and place, the members present, and the action taken at each meeting. Minutes leading to a closed session shall include the vote of each member on the question of holding the closed session and the reason for the closed session, but the statement of such reason need not state in the minutes the name of any individual or the details of the matter discussed in the closed session.
A copy of the minutes shall be sent to each member of the Board of Directors before the next regularly scheduled meeting. The Secretary of the Board shall furnish a copy of the proceedings as indicated by the minutes within a reasonable amount of time following the adjournment of the meeting to the school district’s official newspaper for publication.
Minutes shall be kept in an official record book specified for that purpose and shall be kept on file as the official record of legislation of the District and shall be open to public inspection. Examination of the official record book by any citizen or group of citizens must be made at the location where the District maintains the records, and under the jurisdiction of the Secretary of the Board.
A complete and accurate set of minutes and complete tape recordings will be made of all each session of the Board of each closed session. The Board Secretary will be custodian of the detailed minutes and tapes, which will be sealed and maintained as required by law.
Approved: 06/08/2015 Reviewed: Revised: 1/8/2018